CAPAL Conferences as Critical and Empathetic Spaces: Towards a “Safe” Space

To Conference Attendees, Presenters, Convenors, and Volunteers: CAPAL/ACBES aspires to provide a positive, critical conference experience for everyone, regardless of age, sexual orientation, gender orientation, disability, physical appearance, body size, race, ethnicity, religion, and personal beliefs. The conference organizers invite all participants to think critically about how offensive verbal comments related to age, sexual orientation, gender orientation, disability, physical appearance, body size, race, ethnicity, religion, and personal beliefs as well as deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention, impact others and align with historically entrenched systems of oppression. Conference organizers have the responsibility to address such behaviour and would consider measures ranging from private conversation with the individual(s) involved to (in extreme cases) removal from the conference without refund.

The CAPAL/ACBES core principles reflect a strong commitment to upholding academic freedom and intellectual freedom, as is reflected in our Terms of Reference and Statement of Principles. In our association’s Mission Statement we assert that in order “To further the professional interests of our members, CAPAL/ACBES shall take national leadership on behalf of the entire membership in advocating for high standards in the profession, fostering the creation and dissemination of knowledge about academic librarianship, and providing critical analysis and public comment on issues affecting academic librarians and academic librarianship” (CAPAL/ACBES 2012). In the CAPAL/ACBES Bylaws, we affirm that CAPAL/ACBES supports core academic values including freedom of information, academic freedom and academic integrity (CAPAL/ACBES 2025). To this end, we recognize that conferences are at their best when they operate as critical spaces. We welcome discussion and/or imagery related to a wide range of topics provided they are situated critically and presented in a respectful manner, especially towards historically marginalized communities. Conference staff will be happy to help participants address concerns that arise over the duration of the conference. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the CAPAL/ACBES conference staff immediately.

We intend for this page to exist as recognition of the prevalence of harassment and other violence in academic and professional spaces, as well as an expression of the hope that CAPAL/ACBES conferences can be positive critical spaces for all involved. At the same time, we recognize that this attempt towards such a goal is necessarily limited and imperfect: safer, more critical spaces cannot be willed into being by policy alone and depend, ultimately, on the collective and critical engagement and empathy of all involved. We value your contributions as conference participants, as well as your openness to comments on this and any other aspect of our conferences that will help us improve future work. 

Thank you for your time in reviewing this document. By attending and participating in the CAPAL/ACBES conference, you agree to abide by this statement and CAPAL/ACBES Bylaws.

This statement has been adapted from the original content developed in conjunction with the CAPAL15 Conference.  The CAPAL/ACBES Board wishes to acknowledge the contributions of Dave Hudson, CAPAL15 Program Chair; Colleen Burgess, Chair, CAPAL/ACBES Communications Committee (2014-2015); and the CAPAL/ACBES Communications Committee members (2014-2015) in developing the original document upon which this policy is based.